Student Data Elements – U.S. and International
Last updated: 3 June 2025
This page provides transparency about the categories of student data collected by LuxAI in connection with the QTrobot for Autism Professional and Enterprise versions used by schools.
U.S. School Districts
For U.S. educational institutions, LuxAI aligns with the National Data Privacy Agreement (NDPA) developed by the Access 4 Learning (A4L) Community. The structure below follows the NDPA’s standard exhibit format (Version 1 Rev. 6 ):
Exhibit A – Description of the services offered.
Exhibit B – Categories of student data elements collected.
Exhibit F – Applicable security framework aligned with industry standards.
School districts that are members of the Student Data Privacy Consortium (SDPC) may access our NDPA exhibits directly via the SDPC platform. Others may refer to these exhibits and data elements for use during their contracting process.
LuxAI is committed to supporting school district privacy requirements and aligns its practices with U.S. federal and state student data privacy laws, including FERPA and COPPA. Our U.S. and Canada Public Sector Addendum is available in our Business Terms.
International Educational Institutions (Canada, UK, EU, and Others)
For educational institutions outside the U.S., including those in Canada, the United Kingdom, and the European Union, LuxAI supports compliance with the applicable student data and privacy laws in these jurisdictions, including:
Canada – PIPEDA, and relevant provincial education privacy laws (see Our Canada Public Sector Addendum available in our Business Terms).
United Kingdom – UK GDPR and the Data Protection Act 2018
European Union – EU GDPR and applicable national laws
While the NDPA format originates from the U.S., the categories of student data listed reflect the types of information typically collected from educational institutions in these regions. This structure is intended to support transparency, contracting efficiency, and privacy compliance across our supported markets.
Notes:
For more information, please see our full Privacy Policy and Business Terms.
“Access 4 Learning (A4L) Community” and “National Data Privacy Agreement (NDPA)” are trademarks of the A4L Community and are used here in accordance with their published usage guidelines.
Exhibit A: Description of Services
QTrobot Autism Professional is a subscription-based software platform used by educators and school staff to deliver structured educational activities and monitor student progress.
The service includes:
- A library of educational activities designed to run on QTrobot
- Tools for session planning and progress tracking
- Educator-managed student profiles
- Secure app-based and web-based access for authorized school personnel
Exhibit B: Schedule of Data
| Category of Data/Data Elements | LuxAI Platform |
|---|---|
| Application Technology Meta Data | |
| IP Addresses of users, Use of cookies, etc. | √ |
| Other application technology metadata | √ |
| If “Other” checked, please specify below checked box: | User platform, user device, browser version, build version, OS type and version |
| Application Use Statistics | |
| Metadata on user interaction with application | √ |
| Assessment | |
| Standardized test scores | |
| Observation data | |
| Other assessment data | √ |
| If “Other” checks, please specify below checked box: | Performance scores from QTrobot educational activities are collected to track student progress. Activities may be drawn from LuxAI’s curricula or custom-created. While this data is not a formal assessment, it provides insights into skill development. |
| Attendance | |
| Student school (daily) attendance data | |
| Student class attendance data | |
| Communications | |
| Online communication captured (emails, blog stories) | |
| Conduct | |
| Conduct or behavioral data | |
| Demographics | |
| Date of birth | √ |
| Place of birth | |
| Gender | √ |
| Ethnicity of race | |
| Language information (native, or primary language spoken by student) | |
| Other demographic information | |
| If “Other” checked, please specify below checked box | |
| Enrollment | |
| Student school enrollment | |
| Student grade level | √ |
| Homeroom | |
| Guidance counselor | |
| Specific curriculum programs | |
| Year of graduation | |
| If “Other” checked, please specify below checked box | Enrollment into QTrobot educational activities, assigned individually or as part of structured curriculum collections, based on student developmental or educational needs |
| Parent/Guardian Contact Information | |
| Address | |
| Phone | |
| Parent/Guardian ID | |
| Parent ID number (created to link parents to students) | |
| Parent/Guardian Name | |
| First and/or Last | |
| Schedule | |
| Student scheduled courses | |
| Teacher names | √ |
| Special Indicator | |
| English language learner information | |
| Low income status | |
| Medical alerts/ health data | |
| Specialized education services (IEP or 504) | |
| Living situations (homeless/foster care) | |
| If “Other” checked, please specify below checked box | QTrobot does not collect information regarding a student’s diagnosis,disability status, or special education classification. Differences between a student’s age and assigned activities may suggest varied skill development, but QTrobot does not interpret or associate such observations with any specific condition or disability |
| Student Contact Information | |
| Address | |
| Phone | |
| Student Identifiers | |
| Local (school district) ID number | √ |
| State ID number | |
| Provider/app assigned student ID number | √ |
| Student app username | |
| Student app passwords | |
| Student Name | |
| First and/or last | √ |
| Student In App Performance | |
| Program/application performance (typing program-student types 60 wpm, reading program- student reads below grade level) | √ |
| Student Program Membership | |
| Academic or extracurricular activities a student may belong to or participate in | |
| Student Survey Responses | |
| Student responses to surveys or questionnaires | |
| Student Work | |
| Student generated content; writing, pictures, etc. | |
| Other student work data | |
| If “Other” checked, please specify below checked box. | |
| Transcript | |
| Student course grades | |
| Student course data | |
| Student course grades/ performance scores | |
| Other transcript data – Please specify: | |
| Transportation | |
| Student bus assignment | |
| Student pick up and/or drop off location | |
| Student bus card ID number | |
| Other transportation data – Please specify: | |
| Other | |
| Other data collected | √ |
| If “Other” checked, please list each additional data element used, stored, or collected by your application below checked box. |
|
| None | |
| No Student Data collected at this time. Provider will immediately notify LEA if this designation is no longer applicable. | |
| Student Data Storage Locations | |
| If Student Data is stored outside the United States, list the Countries where data is stored. |
|
Exhibit F: Cybersecurity Framework
LuxAI uses the CIS Critical Security Controls (CSC, CIS Top 20) cybersecurity framework developed by Center for Internet Security (CIS).